Smart Hospital : Hospital Management System

The only software need to run your hospital Smarter.

By

Ver. 2.1
Email: support@qdocs.in
Website: smart-hospital.in

We would like to thank you for purchasing Smart Hospital! We are very pleased you have chosen Smart Hospital for your institution, you will not be disappointed! Before you get started, please be sure to always check out these documentation files. We outline all kinds of good information, and provide you with all the details you need to use Smart Hospital. Smart Hospital can be used with any hospital, clinic, pathology center, radiology center, pharmacy, blood bank or medical training institute.

If you are unable to find your answer here in our documentation, watch our Video Tutorials, you can also visit our Help & Support. Chances are your question or issue have been brought up already and the answer is waiting to be found. If you are unable to find it anywhere, then please go our Support section and open a new Support Ticket with all the details we need. Please be sure to include your site URL as well. Thank you, we hope you enjoy using Smart Hospital!

To read latest and updated documentation please visit smart-hospital.in/docs

Help & Support

System Requirements

To installing Smart Hospital, Your web server must be running PHP 5.4 or higher and Mysql 5.1 or higher. We have tested it with Windows, Mac and Linux but for optimum performance we will recommend to use Linux with Apache webserver. Below are a list of items you should ensure your host can comply with.

• PHP 5.4+
• MYSQL 5.1+
• mod_rewrite Apache
• MBString Extension
• MYSQLi Extension
• Zip Extension
• CURL Extension (recommended)
* In most hosting accounts, these extensions are enabled by default. But you should check with your hosting provider.

Before installation Smart Hospital to install and work properly, you must make few directories/files writable. Below are a list of directories/files you should ensure that have write permissions.

• installation_dir/application/config/config.php
• installation_dir/application/config/database.php
• installation_dir/application/config/autoload.php
• installation_dir/application/config/license.php
• installation_dir/temp
• installation_dir/backup
• installation_dir/backup/database_backup
• installation_dir/backup/temp_uploaded
• installation_dir/uploads
• installation_dir/uploads/<all_its_sub_directories>

Smart Hospital Installation

Smart Hospital comes with a simple automatic installer.

- Configure database connection

You need to have previously setup database from the cPanel or your hosting provider.
Here is a good tutorial how to setup MySQL database in cPanel if you are not familiar with this.

1. Login to cPanel by accessing www.yourdomain.com/cpanel and navigate go MySQL Databases.
2. Create database first.
3. Create user and setup your password.
4. Add the user to database by selecting the database and the username.

- Install

Find the folder smart_hospital_src in your downloaded package from Codecanyon. This folder contains complete source code files need to install Smart Hospital. Upload all the files under this folder to your hosting folder and navigate to your url http://yourdomain.com/ . After hitting url http://yourdomain.com/ system redirects to http://yourdomain.com/install/start to start installer.

You will need to pass the server requirements in order to install Smart Hospital.

Click Database Setup and populate the fields according to your database setup.

If any errors found while connecting you will be notified otherwise you should see the credentials screen

Enter Super Admin Email and Password for your Admin Panel Login

Great! You have successfully installed Smart Hospital. At last step click on Delete Install Directory and Login button to go to Admin Panel Login page.

If you need help for installation, do not hesitate to open Support Ticket

After successful installation you need to setup few things about your hospital. Smart Hospital comes with some predefined data but you still need to configure them as per your hospital.

Upgrading from Previous Version

Upgrading from Version 1.1 to Version 2.1

If you are already using Smart Hospital version 1.1 then you should upgrade your Smart Hospital to current version 2.1 to get all the new features and fixes if any. The upgrade is pretty simple just follow the steps below and you will get the newest version of Smart Hospital.

Check the changelog for changes and bug fixed in this version.

Always backup your all files and database before making an upgrade to avoid any accidental data loss

1. Create backup of all files you have made changes or customized for your features (including your language file if you are using other than English).
2. Download the latest Smart Hospital version 2.1 from CodeCanyon. Now extract and open update/Upgrading from Version 1.1 to Version 2.1/step-1 folder.
3. Copy all the content under step-1 folder and overwrite to under your Smart Hospital installation folder.
4. After that go to http://yourdomain.com/migrate and if upgrade is successful a message will be shown that "Database updated successfully".
5. After it copy all the files under step-2 folder and overwrite to under your Smart Hospital installation folder.
6. Check all directories permission required in System Requirements section.
7. Clear the cache of your browser and login to Admin Panel.
8. If you are using your own language (other than English), make sure to add key phrases in language files described in Languages section System Settings > Languages.

If you experience any trouble while updating, open support ticket and we will be happy to assist you.

Upgrading from Version 2.0 to Version 2.1

If you are already using Smart Hospital version 2.0 then you should upgrade your Smart Hospital to current version 2.1 to get all the new features and bug fixes if any. The upgrade is pretty simple just follow the steps below and you will get the newest version of Smart Hospital.

Check the changelog for changes and bug fixed in this version.

Always backup your all files and database before making an upgrade to avoid any accidental data loss

1. Create backup of all files you have made changes or customized for your features (including your language file if you are using other than English).
2. Download the latest Smart Hospital version 2.1 from CodeCanyon. Now extract and open update/Upgrading from Version 2.0 to Version 2.1/step-1 folder.
3. Import file permission_tbl.sql file in your Smart Hospital database through phpmyadmin.
4. After it copy all the files under step-2 folder and overwrite to under your Smart Hospital installation folder.
5. Check all directories permission required in System Requirements section.
6. Clear the cache of your browser and login to Admin Panel.
7. If you are using your own language (other than English), make sure to add key phrases in language files described in Languages section System Settings > Languages.

If you experience any trouble while updating, open support ticket and we will be happy to assist you.

Using Smart Hospital

Smart Hospital - General Overview

Before start using Smart Hospital consider a general scenario of typical hospital have different departments like OPD, IPD, Pharmacy, Pathology, Radiology, Operation Theatre, Blood Bank, Accounts, Admin etc. where we perform different patient and hospital related activities.

Apart from above we also like to provide access to our Smart Hospital to different users like Doctors, Accountants, Pharmacist, Radiologist, Pathologist, and Patient. For these Smart Hospital have 9 inbuilt user's roles - Super Admin, Admin, Doctor, Accountant, Pathologist, Radiologist, Nurse, Receptionist and Patient. Virtually you can create unlimited number of user roles for staff members.

Admin Panel

Login to Admin Panel through URL - http://yourdomain/site/login

After successful login you will reach to Admin Dashboard. Below you can find navigational overview of user screen.

Admin Panel consist 22 modules listed below -

1. Front Office - for all OPD appointment and reception/front office related activities like enquiries, calls, visitors, postal receive/dispatch
2. OPD - Out Patient - for all OPD patient registration, visits, revisits, old OPD patients
3. IPD - In Patient - for all IPD patients admission, consultant register, diagnosis, timeline, IPD charges, payments, bill and discharged ipd patients
4. Pharmacy - for all medicine list, stock, and pharmacy bills
5. Pathology - for all pathology test details and patient test records
6. Radiology - for all radiology test details and patient test records
7. Operation Theatre - for managing patient operation activities and operation records
8. Blood Bank - for managing blood group available blood stock, donor details and blood issue details
9. TPA Management - Third Party Administrator for managing changes and records of insurance or mediclaim companies
10. Finance - for managing general income and expense
11. Ambulance - for managing ambulance vehicles and ambulance call details
12. Birth And Death Record - for managing all details of newly born babies birth and patients death
13. Human Resource - for all the information related to staff members can be manage here like staff search, profile, attendance, payroll, leaves
14. Messaging - it works like a notice board basically a messaging system for communication to patient and staff
15. Download Center - for managing downloadable documents that need to distribute staff
16. Inventory - manage all the assets of your hospital with stocks and store under inventory module
17. Front CMS - manage front website of Smart Hospital here by creating pages, menus, events, gallery, news
18. Reports - all the various reports related to different modules can be found here
19. Patient - all patient related details can be found here
20. Notifications - all automated notifications can be found here
21. Calendar & ToDo List - track and manage all daily/monthly activities and create your task in todo list
22. Setup - configure Smart Hospital here for different settings like hospital, sessions, admin password, SMS, Paypal, backup / restore, languages

To understand how Smart Hospital works first we need to configure and setup it for our hospital. In this whole documentation we will consider our sample hospital which is Smart Hospital & Research Center.

Steps to setup your Smart Hospital -

1. In the Admin panel go to Setup > Settings > General Setting in upper right side click on Edit button to update your hospital data.

   

2. Update your Hospital Name, Address, Phone, Email, Hospital Code (Hospital Code is your hospital registration / accreditation no), Language (language in which you want to run your Smart Hospital), Language RTL Text Mode (for Arabian side languages), Timezone, Time Format, Currency (ISO standard 3 digit currency code), Currency Symbol and Credit Limit (used for IPD module balance amount credit limit), Doctor Restriction Mode (if Doctor Restriction Mode is disabled then all doctors can see other doctors patients in their account and if Doctor Restriction Mode is enabled then doctors can see only their assigned patients in OPD, IPD, OT and Appointment) now click on Save button to update record, Superadmin Visibility (if Superadmin Visibility is disabled then superadmin will not be visible to system for other staff users and if Superadmin Visibility is enabled then other staff users can see superadmin in system) now click on Save button to update record.
3. For updating your hospital logo click on right column Edit Logo buttons.
4. For enabling automated email/sms notification on different events go to Setup > Settings > Notification Setting page.
5. For automated SMS messaging add any one of available SMS Gateway with the required details from Setup > Settings > SMS Setting.
6. For automated Email messaging by default SendMail is selected in Smart Hospital. If your hosting server supports SendMail then your will get emails by default otherwise you have to select SMTP email engine. For SMTP you can use any free or paid smtp service like Gmail. To enter your SMTP server details go to Setup > Settings > Email Setting > SMTP.
7. To enabling online payment in Patient Panel update your payment gateway account details for this, go to Setup > Settings > Payment Methods select your appropriate payment gateway and add you payment gateway account details then click on save button and enable it from right side box.
8. At this point we have completed basic settings of our hospital. Now we will add our hospital other details in Smart Hospital like Hospital Charges, Bed, Ward, Floor, Departments, Doctors etc.
9. For adding Hospital Charges go to Setup > Hospital Charges, Here first we will add Charge Category, for this click on Add Charge Category button. Now enter Name, Description and select Charge Type like Procedures (is for general ipd charges like doctor visit), Investigations (is for pathology/radiology lab test or other investigations), Supplier (is for other things supply like oxygen charges), Operation Theatre (is for operation theatre charges) and Other (is for other miscellaneous charges).

   

   Now we will add Charges for this click on Add Charge button. Now select Charge Type, Charge Category, enter Charge Code (it is like short code to differentiate two charges for same charge type and charge category), then enter Standard Charge, Description and if there is any TPA (Third Party Administrator or Insurance organization) is present then enter Scheduled Charge for this also)

   

10. For adding Bed and their details go to Setup > Bed. Here first we will add Floors, Bed Groups, Bed Type. To add Floors click on + Add button then enter Floor Name and Description.

    

    To add Bed Group click on + Add button then enter Bed Group Name, select Floor and enter Description.

    

    To to add Bed Type click on + Add button then enter Bed Type Name.

    

    Now to add Bed click on + Add button then enter Bed Name, select Bed Type and Bed Group.

    

    At Bed Status page we can check current status of all bed.

    

11. For adding header and footer in OPD prescription, IPD Bill, Pharmacy Bill, Payslip go to Setup > Print Header Footer

    

    To add OPD Prescription Header and Footer click on + Add button now select Header image then enter Footer text.

    

    To add IPD Bill Header and Footer click on + Add button now select Header image then enter Footer text.

    

    To add Pharmacy Bill Header and Footer click on + Add button now select Header image then enter Footer text.

    

    To add Payroll Slip Header and Footer click on + Add button now select Header image Then enter Footer text.

    

    To add other modules print header footer do the same thing.

12. To setup Front Office go to Setup > Front Office.

    To add Visitor Purpose click on + Add Purpose button now enter Purpose and Description.

    

    To add Complain Type click on + Add Complain Type button now enter Complain Type and Description.

    

    To add Complain Source click on + Add Source button now enter Source and Description.

    

13. To setup Pharmacy go to Setup > Pharmacy.

    To add Medicine Category click on + Add Medicine Category now enter Medicine Category Name.

    

    To add Supplier click on + Add Supplier now enter Supplier Name, Supplier Contact, Contact Person Name, Contact Person Phone, Address.

    

    To add Medicine Dosage click on + Add Medicine Dosage now enter Medicine Category, Dosage.

    

14. To setup Pathology go to Setup > Pathology.

    To add Pathology Category click on + Add Pathology Category now enter Pathology Category Name.

    

15. To setup Radiology go to Setup > Radiology.

    To add Radiology Category click on + Add Radiology Category now enter Radiology Category Name.

    

16. To setup Finance go to Setup > Finance.

    To add Income Head click on + add Income Head button now enter Income Head and Description.

    

    To add Expense Head click on + Add Expense Head button now enter Expense Head and Description.

    

17. To setup Birth & Death Record go to Setup > Birth & Death Record.

    To add Birth Record Custom Fields click on + Add button now enter Name and Visibility.

    

    To add Death Record Custom Fields click on + Add button now enter Name and Visibility.

    

18. To setup Human Resource go to Setup > Human Resource.

    To add Leave Type click on + Add Leave Type button now enter Leave Type Name.

    

    To add Department click on + Add Department button now enter Department Name.

    

    To add Designation click on + Add Designation button now enter Designation Name.

    

19. To setup Inventory go to Setup > Inventory.

    To add Item Category click on + Add Item Category now enter Item Category and Description.

    

    To add Item Store click on + Add Item Store button now enter Item Store Name, Item Stock Code and Description.

    

    To add Item Supplier click on + Add Item Supplier button now enter Item Supplier Name, Phone, Email, Contact Person Name, Address, Contact Person Phone, Contact Person Email and Description.

    

20. Great! you have completed your Smart Hospital setup. Now further we will understand working of all the modules one by one in detail.

Front Office

This module has 5 sections -

1. Add Appointment
2. Visitor Book
3. Phone Call Log
4. Postal
5. Complain

• Add Appointment - Appointment feature is for making Doctor Appointment. Receptionist or any permitted user can enter doctor appointment details here, also here can be Approved/Cancelled online appointments. To add new appointments click on + Add Appointment button. Here select existing patient from Select Patient dropdown then enter Date, if patient is new then enter Patient Name, then enter Gender, Email, Phone, Doctor Message and Status.

  

  You can move approved appointment to OPD or IPD in single click

  

• Visitor Book - Visitor Book is for managing visitor’s records coming in hospital. For this click on Visitor Book button. To add visitor details click on + Add Visitor button, now enter visitor person Purpose, Name, Phone, ID Card Number of Person, Date, In time, Out Time Note and Attached Document if any.

  

• Phone Call Log - Phone Call Log is for managing incoming or outgoing call details for this click on Phone Call Log button. To add Phone Call Log click on + Add Call Log button, now enter Person Name, Phone, Date, Description, Next Follow Up Date, Call Duration, Note and Call Type Incoming or Outgoing.

  

• Postal Receive - Postal Receive is for managing postal inward documents for managing postal receive click on Postal Receive button. To add Postal Receive click on + Add Receive button now here enter From Title, Reference Number, Address, Note, To Title, Date, Attach Document if any.

  

• Postal Dispatch - For managing Postal Dispatch click on Postal Dispatch button. To add Postal Dispatch click on + Add Dispatch button now here enter To Title, Reference Number, Address, Note, From Title, Date and Attach Document if any.

  

• Complain - Complain is for managing any complain raise by any person for this click on Complain button. To add complain click on + Add Complain button now enter Complain Type, Source, Complain By, Phone, Date, Description, Action Taken, Assigned, Note and Attach Document if any.

  

OPD - Out Patient

OPD (Out Patient Department) module is for managing out patient who just come for doctor for their issue/disease check up.

• To add new OPD patient click on + Add Patient button now enter Select Patient from dropdown or add +New Patient,Guardian Name, Gender, Age, Blood Group, Marital Status, Patient Photo, Phone, Email, Address, Remarks, Any Known Allergies, Height, Weight, BP, Symptoms, Note, Appointment Date, Case, Casualty, Old Patient, TPA (Third Party Administrator), Reference, Consultant Doctor, Amount, Payment Mode. After adding patient it will list on OPD Patient page now here you can click on Show button to see patient details.

  

• Here we can see 3 tabs Visits, Diagnosis and Timeline.

  

  Visits tab has all details of patient visit to add visit Prescription click on Add Prescription button here you can enter Prescription Header Note, Medicine and Prescription Footer Note. After adding prescription you can see and print prescription by clicking on View Prescription button.

  

• To see OPD visit details click on Show button.

  

  If this patient comes again for revisit then you can simply click on Revisit button to add this patient OPD revisit details.

  

• To see patient OPD Diagnosis details click on Diagnosis tab. Here you can see patient all OPD diagnosis details.
  To add new diagnosis report click on + Add Diagnosis button here enter Report Type, Report Date, Attach Document and Description.

  

• To see patient timeline click on Timeline tab. Here you can see patient timeline or you can enter any note in timeline.
  To add new timeline click on + Add Timeline button here enter Title, Date, Description, Attach Document, by default all timeline are visible to this patient. If you want this timeline is not visible for this patient then UnCheck visible to this person CheckBox now click on Save button to save this timeline.

  

• Generally OPD has only one time charges and doctor checkup but if you want to use OPD for adding multiple charges, multiple payments and bill like IPD (please check IPD module) then click on OPD No. of patient opd visit, now you can see more tabs available in OPD module like Charges, Payment & Bill. These extra features can be used in Speciality Medical Clinics (dental clinics) which do patient's treatment in single visits but apply multiple charges for different treatments and give detailed bill.

  

  

  If you want patent to be recheckup on same OPD No then you can use Recheckup feature, for this click on Recheckup button from Visit tab and enter required details for of recheckup, it is also same like OPD visit but recheckup created under same OPD No.

  

IPD - In Patient

IPD (In Patient Department) module is for managing those patient who admit in hospital for their issues/disease treatment.

• To add new OPD patient click on + Add Patient button. select Patient Name from dropdown or click on + New Patient button to add new patient then enter Admission Date, Case, Casualty, Old Patient, TPA (Third Party Administrator), Credit Limit, Reference, Consultant Doctor, Bed Group, Bed Number.

  

  After adding patient it will list all IPD Patient page. To see patient details click on Show button.

  

• Here we can see 7 tabs Consultant Register, Diagnosis, Timeline, Prescription, Charges, Payment, Bill.

  

• Consultant Register tab has all details about instructions given by doctors day to day for this patient's treatment. To add instruction click on + Add Consultant Instruction button here enter Applied Date, Consultant Instruction and Instruction date.

  

• To see patient IPD Diagnosis details click on Diagnosis tab. To add new Diagnosis Report click on + Add Diagnosis button. Here enter Report Type, Report Date, Attach Document and Description.

  

• To see patient IPD Timeline details click Timeline tab. To add new Timeline click on + Add Timeline button here enter Timeline Title, Date, Description, Attached Document.

  

• To add Prescription click on + Add Prescription button here you can enter Prescription Header Note, Medicine and Prescription Footer Note.
• To see patient IPD Charges details click Charges tab here you can see all applied charges for patient day to day treatment. To add new charges click on + Add Charges button, here enter Date, Charge type, Charge Category, Charge Code,(here Charge Type, Charge Category, Charge Code comes from Setup > Hospital Charges). if patient comes under any TPA scheme (TPA selected at time of patient admission in IPD) then TPA charge will be applied as applied charge, finally if you need you can edit Applied Charge in textbox.

  

• To see patient IPD Payment details click Payment tab. Here you can see all payments done by patient. To add new payment click on + Add Payment button here enter payment Amount, Payment Mode, Date, Attach Document and Note.

  

• To see patient IPD Bill details click Bill tab. Here you can see patient IPD Bill breakdown in Applied Charges, Payment done and Bill Summary with Total Charges, Total Payment Balance here if you want you can apply Discount, Other Charges and Tax while generating final bill. To generate final bill click on Calculate button it will calculate final bill and show Net Payable Amount after receiving net payable amount you can click on Generate Bill And Discharge Patient button to discharge this patient and close its IPD admission. After clicking this button patient final bill will be generated and patient will be marked as Discharged and its occupied bed also become free. Finally you can print bill by clicking on Print bill button. After discharge patient will be display in IPD Discharge Patient List Instead of IPD Patient List.

  

• To see Discharge Patient List click on Discharged Patient button. Here you can see all details of IPD Discharge patient. To see discharge patient details click on Show button, here you can see discharge patient all details like Consultant Register, Diagnosis, Timeline, Charges, Payment and Bill . Once patient has been discharged you can add only his timeline. If you have accidentally discharge any patient and want to revert discharged status then go to Bill tab and click on Revert Generated Bill button. After clicking on this button this patient will be visible as normal IPD patient and you can enter all the activities in IPD patient details page.

  

  

Pharmacy

Pharmacy module is for managing medicines stock, selling and generating medicine bill.

• Managing medicines click on Medicines button. You can see all medicine list with their name and available stock here. If a medicine row shows as white colour means its a stock is normal, if row colour is sky blue it means its stock is below than reorder level, if row colour is yellow means its stock below to minimum level and if row colour is red that means medicine is out of stock.

  

  

• To add new medicine click on + Add Medicine button here enter Medicine Name, Medicine Category, Medicine Company, Medicine Composition, Medicine Group, Supplier, Unit, Minimum Level, Reorder Level, VAT, Unit/Packing, VAT Account, Note and Medicine Photo.

  

  To see medicine details and stock entry click on Show button, here you can also check medicine stock entry and bad stock entry details.

  

  

• To import medicines click on Import Medicine button. Here select Medicine Category from dropdown and select CSV file, then click on Import Medicine button.

  

• To add medicine stock you should enter purchased medicine details, for this click on Purchase button here you can see list of purchased medicines.

  

  To add purchased medicine details click + Purchase Medicine button now here enter Supplier name, Purchase Date, Medicine Category, Medicine Name, Batch No, Expiry Date, MRP($), Batch Amt, Sale Price($), Packing Qty, Quantity, Purchase Price($), Amount($), Note, Attach document, Discount, Tax. After filling all relevant details, click on Calculate button then final amount will be calculated then click on Save button.

  

• To add medicine bad stock or return stock click on Add Bad Stock button here enter Batch Number Expiry Date Outward Date Quantity and Note.

  

• To import medicines for stock click on Medicines button. Here you get Import Medicine button. Click on this button. With the help of this option, you can purchase medicine in large number of quantity. Select Medicine Category from dropdown box and select CSV file, then click on Import Medicine button.
  [image]
• To generate medicine sales bill click on Generate Bill button at pharmacy bill page, here enter Bill Number, Date, Patient Type, OPD/IPD Number, Patient Name, Doctor Name, Medicine Category, Medicine Name, Batch Number, Quantity, Sale Price, Amount to add more medicine click on "+" sign, after adding all medicine enter Discount or Tax if any to calculate final bill click on Calculate button then click on Save button. After this bill will be display on pharmacy bill page. To see bill details click on Show button now here you can also Print medicine bill.

  

Pathology

Pathology module is for managing patient pathology test and reports.

• To add pathology test click on + Add Pathology Test button here enter Test Name, Short Name, Test Type, Category Name, Unit, Sub Category, Method, Report Days, Charge Category, Code, Standard Charge here charge category and code will come from hospital charges investigation charge type. Added pathology test will be list on pathology test page.

  

  

• To enter patient test report for a pathology test click on + Add Patient & Report icon button. Here select Patient Name from dropdown or click on + New Patient button to add new patient then enter Reporting Date, Description, Test Report, Referral Doctor. Remaining field like Charge Category, Code, Standard Charge($), Applied Charge($) will automatically add, which has been set in Hospital Charge. Click on Save.
  

  

  

• To see added patient report click on Test Report button on pathology test page.
  

  

Radiology

Radiology module is for managing patient radiology test report.

• To add radiology test click on + Add Radiology Test button here enter Test Name, Short Name, Test Type, Category Name, Sub Category, Report Days, Charge Category, Code, Standard Charge here charge category, code will come from hospital charges investigation charge type. Added radiology test will be list on radiology test page.

  

  

• To enter patient test report for a radiology test click on + Add Patient & Report icon button. Here select Patient Name from dropdown or click on + New Patient button to add new patient then enter, Reporting Date, Description, Test Report, Referral Doctor. Remaining field like Charge Category, Code, Standard Charge($), Applied Charge($) will automatically add, which has been set in Hospital Charge. Click on Save.
  

  

  

• To see added patient report click on Test Report button on radiology test page.

  

Operation Theatre

Operation Theatre module is for managing operation theatre activities and patient operations.

• To add new patient click on + Add Patient button Here select Patient Name from dropdown or click on + New Patient button to add new patient then enter, Height, Weight, BP, Symptoms, Note, Operation Name, Operation Type, Operation Date, Consultant Doctor, Assistant Consultant 1, Assistant Consultant 2, Anesthetist, Anesthesia Type, OT Technician, OT Assistant, TPA (third party administrator), Charge Category, Code, Standard Charge, Applied Charge. Added patient will be list on operation theatre patient page.

  

  

• To see operation details click on Show button
  

  

• After operation manage all patient instructions given by consultant in Consultant Register for this click on Consultant Instruction button.

  

• After operation, you can see bill detail of patient, click on any patient Bill No. tab. Here you can see bill detail of any perticular patient.
  

  

Blood Bank

Blood Bank module is for managing blood bank status, donor details and blood issue details.

• Currently blood bank status is not automated so you have to edit status manually for every blood group though in future updates we will make it automated.

  

• For donor details page click on Donor Details button. At this page you can check all donor details. To add new blood donor click on + Add Blood Donor button, here enter Donor Name, Age, Blood Group, Gender, Father Name, Contact Number and Address.

  

• For blood issue page click on Blood Issue Details button at blood bank status page. At this Blood Issue Details page you can check all issued blood details. To issue blood click on Issue Blood button Here select Patient Name from dropdown or click on + New Patient button to add new patient then enter Issue Date, Doctor Name, Donor Name, Blood Group, Technician, Lot, Bag Number, Amount and Remarks.
  

  

  

• To see bill details page click on Blood Issue Details button at blood bank page. At this, click on any Bill No.. Here you can see Received to(Blood Receiver No), Doctor, Donor Name, Institution, Technician, Lot, Bag No, Remarks, Amount.
  

  

TPA Management

TPA module is for managing third party administrator or mediclaim insurance provider companies.

• Add new TPA click on + Add TPA button here enter TPA Organisation Name, Code, Contact Number, Address, Contact Person name, Contact Person Phone.

  

  

• To see TPA organization details click on Organisation Profile button. Here you can edit or delete different associated charges for this tpa organisation in different charge types. Associated charges should be applied first from hospital charges module.

  

Finance

Finance module has 2 sections -

1. Income
2. Expense

• Income - here we will manage all general income coming from different Income Heads. To add new income click on + Add Income button, here enter Income Head, Name, Invoice Number, Date, Amount, Attach Document and Description.

  

  

• Expense - here we will manage all expenses coming from different Expense Heads. To add new expense click on + Add Expense button here enter Expense Head, Name, Invoice Number, Date, Amount, Attach Document and Description.

  

  

Ambulance

Ambulance module is for managing ambulance vehicles and ambulance calls for patient travelling.

• To add new ambulance vehicle click on + Add Ambulance button here enter Vehicle Number, Vehicle Model, Year Made, Driver Name, Driver Licence, Driver Contact, Vehicle Type and Note.

  

  

• To see ambulance call click on Ambulance Call button.

  

• To add new ambulance call click on + Add Ambulance Call button. Here select Patient Name from dropdown or click on + New Patient button to add new patient then enter, Vehicle Model, Driver Name, Date, Amount.
  

  

Birth & Death Record

This module is for managing babies birth & patients death record in hospital. Birth & Death Record module has 2 sections -

1. Birth Record
2. Death Record

• Birth Record - here we will manage all babies birth record happened in hospital. To add record, click on + Add Birth Record , here you enter Child Name, Gender, Weight, Child Photo, Birth Date, Phone, Address, Mother Name, IPD/OPD Number, Mother Photo, Father Name, Father Photo, Report, Attach Document(Any ID Proof or other required document), Custom Field(Optional).

  

  

  After adding birth record you can print baby birth certificate

  

• Death Record - here we will manage all expired patient record happened in hospital. To add record, click on + Add Death Record, here you enter Patient Name, IPD/OPD No, Death Date, Guardian Name, Report, Custom Field(optional).

  

  

• If you have to view death record of any patient, click on Show , Here you can see OPD/IPD No, Patient, Gender, Death Date, Address, Death Report, Responsible Name .